Each capability below addresses a specific risk pattern that construction firms face — not generic IT services adapted from a healthcare or professional services playbook. The goal is protecting the payment, protecting the project, and protecting the contract.
Microsoft Defender + DMARC
Wire Fraud and Payment Controls — BEC Prevention for Construction
We implement the three-layer technical stack that stops business email compromise before a wire leaves your account: email authentication (SPF, DKIM, and DMARC) so attackers cannot impersonate your domain or your subcontractors’ domains; multi-factor authentication on every email account so stolen credentials alone are not enough to access mailboxes where payment instructions originate; and Microsoft Defender for Office 365 with anti-spoofing and impersonation protection tuned specifically for construction payment workflows, flagging emails that purport to redirect vendor payments or change subcontractor bank accounts.
We also help your firm document a payment verification callback protocol — a procedural control that requires a phone call to a known number before any wire is redirected to a new account, regardless of how convincing the email looks. Technical controls stop the majority of BEC attempts. The callback protocol stops the rest.
What it prevents: Misdirected progress payments, fraudulent subcontractor payment redirections, fake vendor invoice fraud, and the attorney general notification obligation under Va. Code 18.2-186.6 that follows a breach of employee banking or personal information stored in the same systems attackers access when they compromise an email account.
Without it: a single convincing email redirecting a draw payment to a fraudulent account can cost more than a month’s project margin. MFA alone prevents the majority of account compromise attempts. Without it, a stolen password is all an attacker needs to access the mailbox where your payment instructions originate and monitor your next wire for weeks before striking.
SentinelOne + Tested Backups
Ransomware Defense for Project Management and Construction ERP Systems
SentinelOne Singularity endpoint protection monitors every device in your construction firm’s environment — office workstations, project manager laptops, and accounting systems — for ransomware behavior and stops attacks before encryption begins, rather than detecting them after the damage is done. Immutable, air-gapped backups covering your construction ERP (Sage 300, Viewpoint, Foundation), project management platform (Procore, Autodesk Construction Cloud), and estimating database are tested monthly with documented recovery times so you know exactly how long a full restoration takes before an attack happens, not after.
Network segmentation separates your accounting and payroll systems from your project management and field device environments, so a ransomware hit on one does not cascade into all of them. We configure your remote desktop and VPN access with MFA and access controls that eliminate the open RDP exposures that are the most common ransomware entry point in construction firm environments.
What it prevents: Project halts from encrypted Procore or Sage environments, ransom payments that average $115,000 (Verizon 2025 DBIR), and the 19-day average recovery that costs Richmond-area GCs missed bid deadlines and subcontractor disputes when a job goes dark unexpectedly.
Without it: ransomware on a Friday afternoon can halt every active job in your portfolio until systems are restored. If your backup has not been tested, “we have a backup” is not a recovery plan — it is a hope. Capital Techies tests every backup and documents the recovery time before you ever need it.
Microsoft Intune + MFA
Jobsite and Mobile Device Security for Field Teams
Construction firms have a mobile device footprint that office-based businesses do not. Superintendents carry tablets to pull current drawings and submit RFI responses from the jobsite. Project managers use laptops on construction trailers with whatever Wi-Fi is available. Field supervisors at marine construction sites access project files from cellular connections on vessels and at waterfront worksites. Each of those devices is an endpoint — and each connection to a public or uncontrolled network is a potential threat entry point.
We deploy Microsoft Intune to manage every device that accesses your company systems — enforcing encryption at rest, remote wipe capability if a device is lost or stolen, and conditional access policies that prevent unmanaged personal devices from reaching your project files or email. MFA enforcement across all accounts ensures that a superintendent’s stolen phone does not become the attacker’s entry point into your Procore environment or accounting system. For marine and civil construction firms with assets at remote sites, we implement cellular failover and remote monitoring that keeps device visibility intact even when jobsite connectivity is intermittent.
What it prevents: Unmanaged device compromise, lost-device data exposure, public Wi-Fi interception of project file access, and the access control failures that let former employees or subcontractors retain access to project documents after their work ends.
Without it: a superintendent’s unencrypted tablet sitting in a job trailer is both a physical theft risk and a network access point. If that tablet can reach your project management platform and accounting system with a saved password and no MFA, it is the easiest entry point an attacker can find — and one of the most common in construction breaches.
Azure AD + Access Controls
Bid Data and Estimating System Protection
Estimating data, unit price databases, supplier quotes, and completed bid packages are high-value intellectual property that construction firms spend weeks producing for each major bid. We implement role-based access controls in Microsoft 365 and SharePoint that limit bid document access to the project team actively working on each pursuit, with automatic access expiration when a bid is submitted and subcontractor or former employee access revocation as part of a documented offboarding process.
Access logging in Microsoft 365 and Entra ID provides a time-stamped record of who accessed which bid files and when — so if a competitive bid is accessed by a former employee or unexpected account before opening, you have the audit trail to identify it and take action. For firms using cloud-based estimating platforms, we review and configure security settings to ensure that trial accounts, vendor logins, and external shares do not leave bid data accessible beyond the project team’s window of need.
What it prevents: Bid data theft by departed employees, over-shared project folders with broader access than the work requires, and the competitive damage of a competitor seeing your final number before the envelope opens — a loss that has no dollar figure attached to it until you lose the bid.
Without it: a former estimator who left for a competing firm three months ago may still have active credentials to your OneDrive, your estimating platform, and your email archive. Access control failures are the most common cause of bid data exposure — and they are entirely preventable with an offboarding process that includes IT credential revocation as a required step.
CMMC Advisory + GCC Migration
CMMC Level 1 and Level 2 for Federal and DoD Construction Contractors
the Richmond region construction firms doing work on military installations — the Federal Reserve Bank of Richmond, the Virginia State Capitol, Henrico Federal Shipyard, Defense Supply Center Richmond, JEBLC-Fort Story — need CMMC compliance when their contracts involve Federal Contract Information or Controlled Unclassified Information. Site drawings, security specifications, access control requirements, and project correspondence that references facility details are common CUI categories in military construction contracts. CMMC Phase 1 is active now (effective November 10, 2025). Phase 2, which requires C3PAO third-party certification for Level 2 CUI contracts, begins November 10, 2026.
Capital Techies provides CMMC gap assessments that identify your specific practice gaps against Level 1 (17 practices from FAR 52.204-21) or Level 2 (110 practices from NIST SP 800-171 Rev 2); System Security Plan development; Plan of Action and Milestones documentation; migration from commercial Microsoft 365 to GCC for firms whose contracts require FedRAMP Moderate-authorized cloud storage; and ongoing CMMC advisory and vCISO services through the certification window. For firms under existing DFARS 252.204-7012 obligations, we also implement the 72-hour cyber incident reporting workflow to the DoD Cyber Crimes Center at dibnet.dod.mil and the 90-day data preservation requirement.
What it prevents: Lost contract renewals because a prime cannot verify your CMMC compliance, False Claims Act exposure from self-attestations that overstate your actual control implementation, and the emergency remediation timeline that costs three times as much as planned remediation would have.
Without it: a prime contractor audit before contract renewal is now a CMMC compliance check, not just a performance review. the Richmond region construction firms that have not addressed their CMMC posture are already receiving compliance inquiries from primes. The firms that started remediation in mid-2025 are positioned. The firms starting now have a narrowing window before Phase 2.
vCISO + Managed IT
Fully Managed IT and vCISO Services for Growing Construction Firms
For the Richmond region construction firms without a dedicated IT team, Capital Techies acts as your entire IT and security department: Help desk support for office and field staff, network management for office and job trailer environments, Microsoft 365 administration, vendor management for your construction technology stack, and a virtual CISO who participates in project kick-offs and contract reviews to identify IT security requirements before they become compliance emergencies. For firms that have an internal IT person or IT team and need specialized security overlay, we provide co-managed IT services that handle the security layer — EDR management, MFA enforcement, access reviews, CMMC advisory — while your internal team handles day-to-day support.
We maintain a written Information Security Program for every managed IT client — the documentation that cyber insurance carriers, prime contractors, and bonding companies increasingly require as a condition of doing business. When a carrier asks for your security controls documentation at renewal or a prime asks for your CMMC self-attestation, you hand them a binder, not a blank stare.
What it prevents: The regulatory and contractual compliance gaps that accumulate when a construction firm relies on a generalist IT provider who has never read DFARS 252.204-7012, configured Microsoft GCC, or built a construction-specific incident response plan.
Without it: your current IT provider may be keeping the lights on while unknowingly creating DFARS compliance violations every time a CUI document lands in a commercial M365 tenant, or leaving MFA unenforced because “it’s too inconvenient for the field team.” Those decisions have contract-renewal consequences that show up 18 months later.
